Certificate Courses
Registrar (Evaluation)
Registrar (Evaluation) herein after referred as Registrar is a full time officer as per the UGC statute relating to autonomous colleges appointed by the management for a term of 3 years. He shall perform the functions of his office under the guidelines and supervision of the Management, Principal, Governing Council, and the Academic Council. The Registrar shall be in charge of conducting examinations both in semester and end semester, evaluations, declarations of results and such other duties as may be performed from time to time. He shall also function as a grievance redressal officer in respect of grievances relating to examinations, evaluations and declaration of results. Registrar is ex-officio member to the Governing Council, Academic Council and such other bodies as may be created for discharging the duties of his office.

Preamble: The most important objective of granting autonomy to colleges is to give complete freedom to restructure the curriculum based on relevance, employability, quality and excellence and also to introduce systematic, objective, continuous, innovative, credible evaluation systems. The freedom and the flexibility offered should be made the best use of in redesigning the degree programmes both at the UG & PG level and the examination system. The certification given by the college should be made acceptable to the employer and the society at large. It is a challenge to the office of the registrar to live up to these expectations. It calls for a job done with utmost integrity, sensitivity, objectivity, confidentiality and credibility.

Main Functions:
  1. To conduct examinations- in semester and end semester examinations both for under graduate and post-graduate programmes and to maintain necessary documents & records.
  2. To organize evaluation of answer scripts, declare results, assist in awarding degrees and to redress grievances regarding examinations and evaluation and also to maintain necessary records & documents in this regard.
  3. To attend and assist in convening meetings of the Governing Council, Academic Council and such other committees as may be specified for discharging the duties of office.
  4. To co-ordinate the meetings of Board of Studies, Board of Examinations and such statutory committees as may be prescribed.
  5. To perform any other functions as per the statutes, rules and the directions of the principal. 

Specific Duties:

Internal Examinations: Internal examinations are conducted as per the statutes of autonomy and the regulations of the college for awarding internal assessment marks.

The schemes for internal examinations for the UG programme: The process includes 4 components.

Internal Assessment examinations (Continuous Assessment): There will be two such common examinations for all classes in each semester. For the odd semester these examinations will be in August & September and for even semesters in January & February/March. The tasks include examination time table, appointment of examination superintendent, room invigilation, question papers, duration of examination, answer paper booklet, stipulating the time for submission of marks, recording entries, distribution of progress card, entering in the electronic form including internet.

Seminar, Quiz, Assignments, Projects, etc.: Collecting the data from the respective Deans/HODs, inspection of records, record entries.
Co-curricular & Extra-curricular activities: marks to be collected from the respective Deans/HODs, inspection of records, making entries, notices & reminders
Attendance: Marks for attendance as per regulations to be collected from the respective departments through the Deans/HODs.

PG Programmes: The Registrar has to ensure the Process which includes 3 components:

Internal Assessment Examinations: There will be two such common examinations for all programmes in each semester. Such examinations are held in September/October in odd semesters and February/March in even semesters. The tasks are same as UG exams.
Seminar, Quiz, Assignments, Projects, etc.: Marks to be collected from HODs, inspection of records, entries to be made in registers and electronic format.
Attendance: as per the regulation

End Semester Examinations: At the end of each semester there will be central examinations conducted for all Degree programmes.

UG Examinations: The functions include
  1. Board of Appointment of Examiners: BOAE is set up as per the regulations of the College for each course / subject / faculty. Registrar will be the Chairman of BOAE.
  2. Examination Application Forms: to be collected from each candidate. Examination fees, printing of application forms, processing and preparing the list of eligible candidates based on the certification by the principal.
  3. Question paper setting: Questions papers are set in such subject in sets of 2/3. The tasks include preparing the list of examiners, contacting, getting question papers with a detailed scheme of evaluation, disbursing remuneration, proof reading, Printing, printing of answer booklets, coding if necessary, preserving and selecting a particular set at random.
  4. Time table: Draft & final time table for each semester at least 25 days before the examinations.
  5. Practical Examinations: Practical examinations are to be conducted for all papers with practicals in each semester. The tasks consist of preparing the list of practical examiners, time table, attendance certificates and remuneration for external examiners, making entries in appropriate registers. Practical examinations are to be conducted before the commencement of end semester examinations. Project report evaluations, viva voce examination on the project reports
  6. Office Superintendent: A Chief office superintendent is appointed for each end semester examination. Room invigilation and other processes of conducting the examinations are the responsibilities of chief office superintendent.
  7. Central Valuation: The valuation process begins within a week of end of semester examinations. Qualified internal examiners will value the answer scripts. The tasks include preparing the list of examiners, time table for central valuation, appointing the chief examiner, disbursing remuneration in the form of TA, DA, local Allowance, remuneration per paper and other permissible allowances.
  8. Tabulation: Tabulation registers are to be maintained manually and also in the form of computer document. Tabulators to be appointed. Result sheets are to be prepared with all the details as per the regulation. Software is to be built up for recording marks of all groups, declaration of class, grade and grade point average.
  9. Declaration of results: Result sheets are to be published on notice boards and internet within a definite time frame and release to the press.
  10. Revaluation, Re totaling, Personal seeing, rejection of results, grievances, etc: Prescribing the time limit, collection of fees, following up & other related duties as per the regulations and rules.

Post Graduate Examinations: The procedure is the same except the fact that there is double valuation for the end semester examinations. The answer scripts are to be coded and marks are recorded in separate mark sheets. Central valuation by the internal examiners is done first. List of external valuers is to be prepared. Papers may have to be sent / taken personally to these valuers. Compulsory viva voce examinations and project report evaluations are done. Software is to be built for PG examinations also. Chief office Superintendent for examinations and a Chief for central valuations may have to be appointed separately for PG examinations. Examination fees, paper setting remuneration, practical examination remuneration, TA, DA, Valuation Remuneration & local allowances are to be determined independently of UG examinations.

Registrar is generally empowered to do all such acts as may be necessary for effectively managing a credible and transparent evaluation system.